A PDF/document uploaded by a contributor user is set to pending and it will not be displayed in front until published by an Administrator/Editor user or other users with bsk_pdfm_publish and bsk_pdfm_edit_others capabilities.
Therefore, it is very important to notify designated users to review and approve a new pending PDF/document after it is uploaded.
Create a new notification
Navigate to Dashboard --> BSK PDF Pro --> Notification and click Add New button.
Set up rules that trigger the notification
- Event: New PDF / Document Saved. Trigger the notification only when a new PDF/document is saved. Editing the PDF/document and saving does not trigger this action.
- Status: Pending. PDFs/documents uploaded by contributor users or users without the bsk_pdfm_publish capability are marked as pending.
- Category: All categories. Or you can select a specific category.
Set up recipients
You can set notifications to be sent to specified emails, specified users, or all users in specified roles. Here choose to notify all administrator users.
Set up mail body
Subject and messages are mandatory fields. Messages support HTML format so you can paste your email template there.
{admin_email}, will be replaced with the value of Administration Email Address on the WordPress general settings page.
{pdf_links}, will be replaced with the link to the newly saved PDF/document.
{pdf_edit_links}, Will be replaced with the edit link of the newly saved PDF/document in the backend.